Tag Archives: sharing

Sharing Your Calendar is Easy and Free

6 Jan

While this post might be better posted in a site like SalesMarks, the ability for me to post my calendar online for others to share has been so beneficial that I want to share it with the Inquisix community. I coordinate my calendar with many other people (colleagues, partners, friends and family) and most of them are not Inquisix employees, thus I can’t share my Outlook calendar thru Exchange. By using Google Calendar, however, I have an easy and free way to share my calendar with those I need to, regardless of who they work for or what systems they’re using. It’s especially nice because it’s free for all parties. All you need is a Google mail account. They don’t need their own Google email or calendar, just a browser.  Coordinating meetings and events has never been easier!

There are 3 easy steps – create your Google calendar, sync it with Outlook and give your colleagues the link to your calendar.

Step 1: Create

  • Sign onto your Google mail account
  • Click on the “calendar” link at the top of the page
  • Create your Google calendar by filling out the information and clicking “continue”

Step 2: Sync

  • Once the calendar is created, click “sync” at the top left of the page
  • Follow the instructions to sync with Microsoft Outlook
  • This will download a small application to your desktop that will automatically sync Outlook to your Google Calendar.
  • Select your sync option – either 2-way or 1-way from Outlook to Google Calendar. If you want read-only permissions to your Google calendar than it’s best to chose the 1-way option

Step 3: Share

  • In the calendar list on the left, click the down-arrow next to a calendar and select Calendar settings. (Alternatively, click Settings at the bottom of the calendar list, then click the name of the appropriate calendar.)
  • In the Calendar Address section, click the HTML icon. You’ll see a pop-up window with your calendar’s URL.
  • Share this URL with your colleagues, partners, friends & family who don’t use Google Calendar.